Fuel the Mission
Sponsorship
Showcase Your Brand, Connect With Florida’s Home Care Leaders, and Ensure Your Message Reaches Your Target Audience
HCAF offers a range of sponsorship and advertising opportunities at this annual flagship event. Whether you are seeking a comprehensive package or tailored individual options, we have solutions to help your brand soar into the next frontier of home care. Plus, the earlier you commit, the more exposure and value you’ll receive!
In the months leading up to the event, your message will reach all corners of Florida’s home care industry. The official event brochure, distributed to more than 2,600 home care agencies statewide, offers prime advertising space. Our robust email campaigns target over 9,000 industry professionals, ensuring your brand stands out in the crowd.
At the event itself, you’ll be positioned to make a memorable impact. The welcome guide — provided to every attendee — offers a premium platform to showcase your organization alongside critical event details. On-site sponsorship opportunities, from prominent signage to exclusive offerings, provide an unmatched chance to maximize visibility, engage attendees, and solidify your presence as an industry leader. With options available at every level, you’ll find the perfect fit for your goals and budget.
Fees listed below apply exclusively to HCAF members; prospective members may sponsor at double the listed rate. Some benefits are limited, so early commitments ensure the greatest return on investment.
Silver – $7,100
Valued at over $9,000, this package includes:
- Sponsored break with optional tabletop display in the break area ($5,000 value)
- Linked logo on the event website ($650)
- Linked logo in all event-related email promotions ($650)
- Logo displayed in looping slideshow between sessions and workshops ($250)
- Recognition in the attendee welcome guide ($50)
- One (1) branded directional sign placed in the event hall ($100)
- Branding on two (2) informational towers placed in the event foyer ($400)
- Distribution of your full-page flyer to all attendees ($275)
- Door prize giveaway with the opportunity to select the winner and present the prize during the trade show ($500)
- One (1) trade show booth, plus 50% off additional booth space as available ($1,585)
- Admission for two (2) sponsor representatives to the trade show floor and MainCon sessions on Wednesday, July 23 and Thursday, July 24; additional staff may attend for $500 each ($1,000)
GOLD – $12,100
Valued at over $24,000, this package includes everything in the Silver package plus:
- Sponsored breakfast with tabletop display in the break area ($13,000 value)
- Opportunity to introduce one (1) MainCon general session speaker in the largest meeting room, with tabletop display ($5,000)
- Opportunity to introduce one (1) MainCon breakout session speaker and distribute promotional materials during session check-in as space permits (priceless exposure)
- Recognized sponsor of the happy hour networking reception on Thursday, July 24, with tabletop display in the reception area ($350)
- Half-page, B&W advertisement and logo in PreCon education handouts; must be received by June 27 ($500)
- Two (2) branded directional signs placed in the event hall ($200)
- Admission for one (1) additional sponsor representative — for a total of three (3) — to attend the trade show and MainCon sessions on Wednesday, July 23 and Thursday, July 24 ($1,500)
- Access to a private meeting room for hosting client meetings, product demos, and strategic conversations — ideal for strengthening relationships and generating new business opportunities (space permitting; priceless exposure)
Platinum – $17,100
Valued at over $63,000, this package includes everything in the Gold and Silver packages plus:
- Sponsored PreCon lunch on Tuesday, July 22, with tabletop display ($30,000 value)
- Sponsored breakfast with tabletop display in the break area ($13,000)
- Opportunity to introduce two (2) PreCon or MainCon speakers with tabletop display in the meeting room ($10,000)
- Opportunity to introduce one (1) MainCon breakout session speaker and distribute promotional materials during session check-in as space permits (priceless exposure)
- Recognized sponsor of the happy hour networking reception on Thursday, July 24, with tabletop display in the reception area ($350)
- Featured speaker opportunity at an upcoming Private Duty Lunch Chat webinar (priceless exposure)
- Exclusive opportunity to be a featured columnist in one edition of HCAF’s biweekly email newsletter (priceless exposure)
- Weekly recognition on HCAF’s social media channels — Facebook, X (formerly Twitter), LinkedIn, and Instagram — reaching an audience of 4,000+ followers (priceless exposure)
- Branded SWAG item for every attendee ($3,000)
- Scheduling link on the event website for attendees to request demos or meetings in advance as space permits (priceless exposure)
- Full-page, full-color advertisement and logo in print and digital event brochure; must be received by April 25 or digital only ($800)
- Full-page, B&W advertisement and logo in PreCon handouts; must be received by June 27 ($800)
- Logo on printed attendee sign-in rosters ($200)
- Two (2) trade show booths, plus 50% off additional booth space as available ($3,170)
- Admission for two (2) additional sponsor representatives — for a total of four (4) — to attend the trade show and MainCon sessions on Wednesday, July 23 and Thursday, July 24 ($2,000)
- Three (3) branded directional signs placed in the event hall ($300)
EVENT PROGRAM AD ($275-$800)
Promote your products and services in the printed event guide, mailed to over 2,600 Florida home care agencies two months before the event. Includes the agenda, speaker bios, session overviews, and more.
- Full-page: $800
- Half-page: $550
- Quarter-page: $275
- Artwork deadline: April 25, 2025
HAPPY HOUR RECEPTION SPONSOR ($350)
Engage attendees and speakers during this high-visibility evening event and for the following benefits:
- Tabletop display with one (1) draped table and two (2) chairs
- Up to two (2) representatives included; $125 for each additional representative
- A/V and electricity not available
- Space is limited and first come, first served
- Included in the Platinum and Gold packages
The fee for non--sponsor vendors to attend without a display is $125 for active HCAF members and $250 for prospective members.
Attendee Mobile App Sponsor ($5,000)
As the exclusive sponsor of the official mobile app, the sponsor receives:
- One (1) complimentary trade show booth (space permitting; first come, first served)
- Logo on app home screen and dedicated sponsor page
- Custom page to highlight your products, services, and offers
- Sponsor recognition on the event website
- Post-event analytics report to evaluate attendee engagement
WiFi Internet Sponsor ($13,000)
This exclusive sponsorship provides WiFi access to attendees and boosts visibility through signage and custom redirect. Benefits include:
- One (1) complimentary trade show booth (space permitting; first come, first served)
- Event-wide signage
- Custom redirect to your website or a landing page of your choice when attendees access the network — ensuring immediate exposure and a direct connection with your audience
- Sponsorship deadline: June 24, 2025
- Customization deadline: July 8, 2025
If exclusive sponsor is not secured, up to two (2) sponsorships are available at $6,500 each.
Excellence in Home Care Awards Sponsor ($3,000)
Celebrate Florida’s top home care professionals and elevate your brand in the process. Benefits include:
- Recognition and speaking opportunity during the awards ceremony
- On-stage photo with award recipients and HCAF leadership
- Inclusion in the welcome guide, email promotions, looping slideshow, and social media
- Logo featured on the event website and in press outreach
A/V Sponsor ($275)
Give the gift of sight and sound and have your logo featured in the looping slideshow between sessions, reinforcing your commitment to advancing home care excellence.
- Artwork deadline: July 18, 2025
Directional Sign ($100)
Help attendees navigate the venue with your branded full-color directional signage (22” × 28”).
- Artwork deadline: June 27, 2025
Email Promo Ad ($75-$650)
Extend your reach before the event with targeted email exposure to over 9,000 home care industry professionals.
- Single email promotion: $75
- All-event email promotions: $650
Branded Guest Room Key Sponsor ($4,000)
This exclusive sponsor option places your logo in attendees’ hands with branded hotel room keys.
- Sponsorship deadline: May 31, 2025
- Artwork deadline: June 5, 2025
Workshop/Session Sponsor ($300-$1,000)
Introduce an expert speaker and spotlight your brand before targeted program audiences! Priority selection is granted to package sponsors.
- PreCon half-Day workshop: $500
- PreCon full-day workshop: $1,000
- MainCon breakout session: $300
- MainCon general session: $400
Info Cube Display Sponsor ($275-$2,700)
Gain added visibility with these stackable, full-color branded cubes in high-traffic areas.
- Single side: $275
- Single cube (4 sides): $975
- Exclusive display (3 stacked cubes): $2,700
- Sponsorship deadline: June 17, 2025
- Artwork deadline: June 24, 2025
Website Ad ($650)
Linked logo on the official HomeCareCon website and registration page for added visibility!
Welcome Guide Ad ($275-$800)
Feature your full-color ad in the printed attendee guide, distributed onsite and including the schedule, speaker directory, exhibitor listings, and more.
- Full-page: $800
- Half-page: $550
- Quarter-page: $275
- Artwork deadline: June 27, 2025
Welcome Guide Insert Flyer ($275)
Enhance your brand’s visibility by including a custom, full-color, double-sided marketing flyer in the attendee welcome guide.
Sponsors are responsible for printing and shipping 650 flyers directly to HCAF.
- Artwork deadline: July 16, 2025
Tote Bag Sponsor ($4,000)
Boost your brand’s visibility as the exclusive sponsor of our attendee tote bags featuring your logo — ensuring every participant carries your message and maximizing your exposure.
- Sponsorship deadline: May 17, 2025
- Artwork deadline: May 31, 2025
Cosmic Cuddles Station Sponsor ($3,000)
Be the exclusive sponsor of the Cosmic Cuddles: Intergalactic Snuggles & Tail-Wagging Station. This gravity-defying feel-good station offers attendees a chance to de-stress with cuddly pups while your brand becomes synonymous with universal joy. Sponsor Benefits Include:
- A tabletop display adjacent to the Cosmic Cuddles station — the epicenter of emotional uplift
- One branded sign posted in the event galaxy (event hall)
- A full-color, full-page flyer inserted into the attendee welcome guide (Sponsor is responsible for printing and shipping 650 flyers directly to HCAF HQ on Earth)
- Recognition in the welcome guide, email blasts across the galaxy, and a looping sponsor slideshow on the main command deck
Launch your brand into attendees' hearts—one tail wag at a time!
Want to put your brand in attendees’ hands from the moment they arrive? We’re accepting contributions of 650 branded items for attendee welcome bags, which will be distributed at check-in. Donations are accepted on a first-come, first-served basis from registered exhibitors, and this is a great way to boost your visibility and make a lasting impression.
Check out the list below for suggested items — and if you have a fun idea that’s not listed, we’re all ears! Click here to contact us.
Door prizes to surprise and delight our guests
Branded tote bags to carry all their conference loot
Generously sponsored by KanTime
Custom pocket folders to keep materials organized
Disposable gloves for quick, clean peace of mind
Handy travel-size bottles of hand sanitizer
Branded or themed face masks to stay safe
Sanitizing wipes for on-the-go freshness
Earbuds for tunes, talks, and everything in between
Padfolios or notepads for jotting down insights
Bright highlighters to mark must-know moments
Nail files — because Snags happen
Bottled water to keep everyone hydrated
protein bars, mints, or sweet treats to fuel the day
Eye-catching post-it notes for standout reminders
Pens (bonus points for fun colors!)
Stress balls for squeezing between sessions
Reusable water bottles for eco-conscious sipping
Sunglasses…it’s Florida, and the the future’s bright!
Mission Control Mousepads
Generously sponsored by Healthcare Provider Solutions